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Student Records and Release of Student Information

Access to student records

The Board of Education recognizes the importance of accurate student records and the need to maintain confidentiality in accordance with the Family Educational Rights and Privacy Act (FERPA). With respect to a student's educational records, parents have the following rights:

  • The right to inspect and review the educational records of their children within 45 days after the school receives a request. To do so, parents or eligible students should contact the school principal in writing, identifying the record(s) they wish to inspect.
  • The right to request the amendment of the student educational records the parent/eligible student believes are inaccurate, misleading, or in violation of the student's privacy rights under FERPA. They should write the school principal, and clearly identify the part of the record they want changed, specifying why it is inaccurate, misleading, or in violation of the student's privacy rights under FERPA.
  • The right to consent to disclosures of personally identifiable information in the student's education records, except information that can be disclosed without consent (see "Release of Student Information"below.) One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review the information to fulfill his or her professional responsibility.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with FERPA. To do this, write: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-4605.
  • The right to obtain a copy of the district's Student Records policy, which can be obtained from the school district offices at 1239 Van Antwerp Road, Niskayuna, or in the policy section of the district's Website, www.niskayunaschools.org.

It is the practice of the district to release educational records to officials of other schools in which the student seeks or intends to enroll, or has enrolled.

 

Release of Student Information

The district may release student information defined as "directory information" without prior written consent, unless otherwise notified by parents. The district has designated directory information as: a student's name, address, telephone number, date and place of birth, honors and awards, participation in activities, dates of attendance, grade and school of attendance, future educational plans, name of parents/guardians and a photo/video of the student. Examples of the use of information include release to the news media and in district communications such as the website, official social media sites, and district newsletters. Parents/guardians who do not want their child's directory information to be released should notify the building principal at the school and notify the superintendent of schools at: Superintendent of Schools, Niskayuna Central School District, 1239 Van Antwerp Road, Niskayuna, NY 12309 by October 1 of each year.

PLEASE NOTE: While the district will honor the request of any parent who has submitted written notification opting their child out of publicity efforts, the district is not responsible for media that covers news happenings, sporting events, or other school events that are open to the public such as plays and musical performances.

 

Access of military recruiters to student information

In accordance with the No Child Left Behind law, the Niskayuna Central School District must release secondary school students' names, addresses and telephone listings to military recruiters or institutions of higher education, unless the students or their parents/guardians request in writing that such information not be released. To request a student's directory information not be released, send a written request to the superintendent of schools and the high school principal. A written request must be made annually.

 

Student surveys

In accordance with the Protection of Pupil Rights Amendment, the district is required to notify parents annually that the district may conduct student surveys during the school year that touch on topics such as: political affiliations or beliefs, religious practices or income. In such cases, a letter will be sent home outlining parent rights to opt a child out from such a survey before it is conducted.